Tender Notice

 

 

 

TENDER DOCUMENT  FOR

 

 

 

Procurement of Sports Material

 

 
 

 

 

 

 

 

 

 

NOTICE INVITING TENDER

 

Sealed quotations are invited for supply of sports article like Track suit, Shoes, Medals etc. by the Principal, Kendriya Vidyalaya, 3 BRD, Chandigarh on behalf of the Chairman, Regional sports control Board, Chandigarh. Tender document can be had from the following address:-

Principal, Kendriya Vidyalaya, 3 BRD, Chandigarh Telephone No. 0172-2655097.

The cost of tender from is Rs. 500/- which they can be deposited in the vidyalaya office through cash/DD/Banker Cheque drawn in favour of “Kendriya Vidyalaya, 3 BRD, Air Force, Chandigarh”. The cheques will not to be accepted.

The Tender document can also be downloaded from our website and submitted in due time along with the cost of tender Rs. 500/-. The last date for submission of sealed quotation is dated 27/08/2011 at 1200 Hrs. Tender document without earnest money will be rejected. Sealed tenders will be opened at 1600 hrs  on 27/08/2011.

 

                                                                                                                               Principal

KV, 3 BRD, AFSCHD.

Tenderer seal &  date    

Date:__________________                                       Station:________________

                         

 

 

 

 

 

 

 

 

KENDRIYA VIDYALAYA

(3BRD AFS Chandigarh)

Ref. No.:- F. _______/2011-12/KVS(CR)/                 Dated______________

 To,

_________________

_________________

                                                                                                                                                                             Cost of Tender Form: Rs 500/- 

QUOTATION FOR THE SUPPLY OF SPORTS ARTICLES

1.           Sealed quotations for the supply of Sports articles, are invited by the undersigned on behalf of the Chairman, Regional sports control Board, Chandigarh up to 1200 hrs on 27.08.2011 in the sealed cover marked as “Quotation for the supply of Sports articles”, as per enclosed list and not by the name. The quotations will be opened in the office of the undersigned at 1600 hrs on 27.08.2011 in the presence of tenderers.

2.           The quotations shall be submitted according to the terms and conditions specified in paragraphs 3 to 20 unless specified otherwise in the quotation, it shall be construed that the terms and conditions stipulated hereunder have been agreed to .

3.           The rates should be F.O.R. and should include transportation cost, excise duty, freight any other rates or imposition whatever liable in respect of the supplies freight etc., VAT/Sale Tax at specified rates must be expressly stipulated in the quotation. Only in the event of acceptance of the quotation supply order will be issued to the firm. The responsibility of mentioning correct rate lies with the firm/ Tenderer.

4.           There should not be any overwriting or corrections in the quotation. If a figure is to be amended, it should be neatly scored out, the revised figure should  be written above and the same should be attested with full signature by the same signatory, who signed the quotations. In the absence of the attested corrections the quotations is liable to be rejected.

5.           The undersigned does not bind himself to accept the lowest quotation and reserves the right to accept the quotation in whole or, in part, i.e. with respect to all the articles mentioned in the attached statement or in respect of any one or more than one article specified in the attached statement as he may decide.

Tenderer seal &date:

Station:________________                                               Date:_______________               

 

 

 

 

6.           The person/ persons whose quotations is submitted/ accepted, herein after called the contractor, shall deposit an earnest money of Rs.20,000/=(Rupees Twenty Thousand only) along with the quotations. The same will be refunded in the event of rejection of quotation. The earnest money will be forfeited in the event of failures of to comply with the contract. In the event of acceptance of the quotation, the earnest money will be adjusted towards Security Deposit / Performance security which shall be payable @ 10% of the approximate total cost. The quotations without Earnest Money will not be accepted.

7.           On acceptance of the quotation, it will become a contract and the contractor shall be bound by the terms and conditions of the quotation. If the contractor fails to supply the article/ provide services within the time stipulated in the letter of acceptance by the undersigned, the undersigned shall be at liberty to purchase the article from the market or get the rest of the contract completed by any other person(s) or firm and the difference of price, if any shall be deducted from the earnest money/ security deposit and in case any amount in excess of the security deposit is paid by the undersigned, the contractor shall be liable to pay this amount.

8.           The quantity of articles indicated in the attached statement may be increased or decreased at the discretion of the undersigned without assigning any reason.

9.           Prior to the acceptance of the quotation, the undersigned reserves the right to call for samples or demonstrations and the contractor shall be liable to supply the samples or give the demonstration free of cost. Supply order will be issued only after confirming the quality, rates and other aspects.

10.       In the event of acceptance of the quotation and placing of the order for purchase, the articles ordered for would be subjected to an inspection by the undersigned or his representatives and are liable to be rejected if the articles supplied are not according to the approved samples or do not confirm to the specifications prescribed.

11.       The rates quoted by the contractor shall hold good up to one year. No amendment in the rate except increase in the rates of Sales Tax/ VAT during the period of execution of the contract will be accepted.

12.       The samples of the articles for which rates are invited will be called in office and inspected between 10.00 am to 4.00 pm on any working day (except Saturdays and Sundays and Holidays) with prior intimation to firms.

13.       Along with the quotations a copy of Sales Tax Registration/ TIN Certificate and Income Tax clearance Certificate/Service TAX  is required to be submitted. The quotation of unregistered firm will not be accepted.

 

4

14.       These instructions to tenderers are to be signed by the contractors and returned with the tender.

15.       Sealed envelope will be opened on 27.8.2011  at 1600 hrs in the office of the undersigned in the presence of tenderers. Further  decision regarding supply will be taken up the committee after inspection of the articles; specification, quality etc. and decision of the committee shall be final. If the tender is accepted, the payment of the Bill as per the approved rates of the articles will be made by cheque only.

16.       Income Tax will be deducted as per Income Tax Act and rules.

17.    The copy of dealership of M/s Shiv Naresh be enclosed with tender form.

18.       Tenderer will have to supply the article within 10 days of the issue of supply order. 

19.       The Purchaser will evaluate and compare the quotations to ensure that they

(a)      Conform to the terms and conditions and specifications.

(b)     The evaluation would be done for all the items put together.

(c)      The Items for which no rates have been quoted would be treated as zero and the total  amount would be computed accordingly..

20.       Award of contract

(a)      The purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest price.

(b)     The bidder whose bid is accepted will be notified of the award of the contract by the office prior to expiration of the quotation validity period.

(c)      The Notification of award to clearly specify any change in the unit price or any other terms conditions accepted.

(d)     Normal commercial warranty/guarantee  shall be applicable to the supplied goods.

(e)      Payment shall be made within 30 days after the delivery of goods and their acceptance.

(f)       Notwithstanding the above, the purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the contract.    

Tenderer seal &date: 

           

 Station:________________                                                         Date:_______________  

  

 

Annexure-I

PRICING/ BID  DOCUMENTFOR THE SUPPLY OF SPORTS ARTICLE

 

S.No

Name of the Items

Specifications

Tenta tive quantity

Rates per unit  of Shiv Naresh make

Rate per unit of any Other make

 

 

 

 

Unit rate

VAT 

Net rate

Unit rate

VAT 

Net rate

1

Track Suit (sizes  26-46)

Cloth Imported Super Poly with 1 kg weight for 42 size of track suit (Upper made with border and fitted with good quality / imported zip including printing of monogram & name of Region thereon)

 630

 

 

 

 

 

 

2

Playing Kits

 

 

 

 

 

 

 

 

A

Athletics – Vest & Short

Cloth – Poly Square( Size- 28 to 46)

 110

 

 

 

 

 

 

B

Basket Ball:- Sandow with broad strips for Boys and round neck for girls (Half-Sleeve) & Short

Cloth- Poly Square(Size-28 to 46)

 48

 

 

 

 

 

 

C

Foot Ball:- T-Shirt (Half-Sleeve)& Short

Cloth –Poly Square(Size- 28 to 46)

 32

 

 

 

 

 

 

D

Hand Ball:- T-Shirt for Boys & Girls (Half-Sleeve)& Short

Cloth- Poly Square(Size-28 to 46)

 48

 

 

 

 

 

 

E

Kabbaddi:- T-Shirt for Boys & Girls(Half-Sleeve)& Short

Cloth- Poly Square(Size-28 to 46)

 24

 

 

 

 

 

 

F

Kho-Kho:-T-Shirt for Boys & Girls (Half-Sleeve)& Short

Cloth- Poly Square(Size-28 to 46)

 48

 

 

 

 

 

 

G

Hockey:-T-Shirt for Boys & Girls (Half-Sleeve)& Short

Cloth- Poly Square(Size-28 to 46)

 32

 

 

 

 

 

 

H

Table-Tennis:-T-Shirt for Boys & Girls (Half-Sleeve)& Short

Cloth- Poly Square(Size-28 to 46)

 30

 

 

 

 

 

 

I

Badminton:-T-Shirt for Boys & Girls (Half-Sleeve)& Short

Cloth-Poly Square(Size-28 to 46)

 30

 

 

 

 

 

 

J

Shooting:-T- Shirt for Boys & Girls  (Half-Sleeve)& Trouser

Cloth- Poly Square(Size-28 to 46)

 20

 

 

 

 

 

 

K

Skating:- Cycling Shorts & T-Shirts(Both joint)

Cloth- Poly Square(Size-28      to 46)

48

 

 

 

 

 

 

L

Chess:- T-Shirt for Boys 7 Girls (Half-Sleeve)& Short

Cloth- Poly Square(Size-28      to 46)

00

 

 

 

 

 

 

M

Swimming(Boys):- T-Shirt (Half-Sleeve)& Short

Cloth- Poly Square(Size-28      to 46)

30

 

 

 

 

 

 

N

Swimming(Girls):- T-Shirt (Half-Sleeve)& Short

Cloth- Poly Square(Size-28 to 46)

30

 

 

 

 

 

 

O

Swimming Costume Men’s(U-Shape), Goggles & Cap

Lycra(26 t o46)

30

 

 

 

 

 

 

P

Swimming Costume Women’s, Goggles & Cap

Lycra(26 t o46)

30

 

 

 

 

 

 

Q

Boxing:- T-Shirt (Half-Sleeve), Vest & Shorts

Cloth- Poly Square( Size- 28 to 46)

33

 

 

 

 

 

 

R

Cricket dress

BDM / S Mark sizes med, large, x-large

32

 

 

 

 

 

 

S

Cricket Pullovers Half-sleeves

BDM / S Mark size Med, large, x-large

32

 

 

 

 

 

 

T

Cricket Pullovers Half-sleeves

BDM / S Mark size Med, large, x-large xx-large

32

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

              Tenderer seal & date:                                Station:________________                          Date:_______________   

S.No

Name of the Items

Specifications

 Tentative quantity

Unit /Pkt Rate Rs.

Total Amount without VAT/S.T.

Total Amount with VAT/S.T.

 

 

 

3

Socks

Cotton & PV mix Towel type

 660

 

 

 

 

 

 

4

Stocking

Top Elastic in cotton Lycra Mix Export Quality

 64

 

 

 

 

 

 

5

Shoes

 

 

 

 

 

 

 

 

A

Shoes Jogger deluxe

TRENZ

 660

 

 

 

 

 

 

B

Spikes Athletics

TRENZ

 30

 

 

 

 

 

 

C

Foot Ball Shoes

TRENZ

 32

 

 

 

 

 

 

D

Cricket Shoes

TRENZ

 34

 

 

 

 

 

 

E

Basket Ball Shoes

TRENZ

 50

 

 

 

 

 

 

F

Badminton Shoes

TRENZ

 30

 

 

 

 

 

 

 

Tenderer seal & date:                                                Station:________________                                              Date:_______________   

         

S. No.

Name of Items

Specifications

Tentative quantity

Rates per piece Shiv Naresh make

Rate per piece other make

 

 

 

 

Unit /Pkt Rate Rs.

Total Amount without VAT/S.T.

Total Amount with VAT/S.T.

Unit/Pkt Rate Rs.

Total Amount without VAT/S.T.

Total Amount with VAT/S.T.

7

Medals

 

 

 

 

 

 

 

 

 

(i)

Made of Copper 2” Dia. 50 grams, with fixed kunda for ribbon. Inside Matter given by R.O.

As per KVS Specifications

 

 

 

 

 

 

 

A

Gold

 

 500

 

 

 

 

 

 

B

Silver

 

 500

 

 

 

 

 

 

C

Bronze

 

 500

 

 

 

 

 

 

D

Ribbon: 1 Meter long &  1” width Tri-Colour, Inside matter given by regional office

 

Imported Satin

 

 

 

 

 

 

 

(ii)

Made of Copper 2.25” Dia. 60 grams, Inside Matter given by regional office

As per KVS Specification

 

 

 

 

 

 

 

A

Gold

 

 500

 

 

 

 

 

 

B

Silver

 

 500

 

 

 

 

 

 

C

Bronze

 

 500

 

 

 

 

 

 

D

Ribbon: 1 Meter long & ½” width in three different colours

 

 1500

 

 

 

 

 

 

8

Boxing Accessories

 

 

 

 

 

 

 

 

A

Boxing Gloves 8 & 10 Ons.

Approved by I.A. B. F.

 10 Pair

 

 

 

 

 

 

B

Boxing Gloves 12 Ons.

Approved by I.A. B. F.

 10 Pair

 

 

 

 

 

 

  

 

Tenderer seal &date:                                               Station:________________                                                     Date:_______________

         

All the terms & conditions mentioned in tender form are accepted by me/us  and I/we agree to supply the above goods in accordance with the specifications for the above mentioned Unit Price shown against the item(s) for which quotations have been submitted, within the period specified in the invitation of quotations. 

          We also confirm that normal commercial warrant/ guaranty shall apply to the offered goods, Bid security of Rs. 20,000/(Rs Twenty  Thousand) is furnished herewith vide Bank Draft No. __________ dated ___________drawn on ____________________.

  Signature:-___________________________                              Name of the Firm :- ________________________

Phone/ Mobile No.____________________                                  Registration No.- __________________________

TIN No:- ___________________________                                  PAN No :_______________________________

 Witness : 1                                                                              Witness : 2

Name :- ____________________________                                 Name :- ____________________________

Address :____________________________                                Address :____________________________

          _____________________________                                            _____________________________

Occupation :_________________________                                 Occupation :_________________________

 

 

Tenderer seal &date:                                      Station:________________                          Date:_______________            

 

 

 

Serial No……

 

 

 

 

KENDRIYA VIDYALAYA , 3 BRD, AFS

 

CHANDIGARH

 

 

 

 

Description: Logo

 

 

 

 

 

 

TENDER DOCUMENT  FOR

 

 

Printing & Supply of Souvenir, Invitation Cards,

Information Brochures, Certificates  for  Sports Meet 2011.

 

 

NOTICE INVITING TENDER

 

         Sealed  Tenders are invited from the  reputed firms dealing in printing works and having CST/VAT/TIN/SERVICE TAX  etc. for procurement  of Invitation Card/Certificate /Souvenir/brochure required during KVS National Games Meet-2011 . Tender forms can be obtained from Kendriya Vidyalaya,NO 2,  3 BRD, AFS, Chandigarh on all working days on payment of  Rs. 500/-. It can  also  be down loaded from the Vidyalaya web ( Web site address :-www.kv23brd.com) up to 27th Aug.,2011.  Last date for receiving the Tender  is 27th  Aug.,2011 by 1200HRS.  Tenders will be opened on the same date at 1600 HRS. 

 

1

Description of work

Printing and supply of  Printed materials as per enclosed pricing document at Annex-I.

2

Volume of work               

As given in the pricing document at Annex-I.

3

Specifications of the items

As per attached Annex –I

 

4

Earnest Money Deposit

Rs.20,000/-Twenty thousand only. (by DD/PO favouring “ KV 3 BRD, AFS, Chandigarh payable at  Chandigarh”).

5

Time of Completion